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January 26, 2009 Special Meeting Minutes
TOWN OF EAST WINDSOR
PARKS AND RECREATION COMMISSION

SPECIAL MEETING
January 26, 2009

Draft Document – Subject to Commission Approval

A special meeting was called to order by Chairman Hayes at 6:29 p.m. in the Parks and Recreation Office at the East Windsor High School, 76 S. Main Street, East Windsor, CT.
PRESENT:    Chairman Hayes, Commissioners Raber, Simpkins and Szymanski;
                        Park Director Green; and Mary Lou Morell from the Park
                Office.

ABSENT:      Commissioner Waltiere and Groundsman Tetro.
        

ESTABLISHMENT OF QUORUM:   

        A quorum was established as four commission members were present.


NEW BUSINESS:

a.      2009-2010 Budget Workshop

The 2008-2009 Approved Budget for Parks and Recreation was $292,227.

Director Green stated that two budgets need to be submitted for 2009-2010.   One budget for the Department indicating a zero percent change and a second budget removing the salary line items for the full-time groundsman in anticipation of his move to the Public Works Department.

After discussion of each of the line items, the following is recommended for the 2009-2010 Full Department Budget:

Salary segment of Budget:

                Director Salary:                        $ 49,172

                Groundsman Salary:                      $ 51,138                

                Longevity                               $     950

                Overtime                                $   5,500               

                Part-time Salaries                      $ 94,307

                                
                                Total 2009-2010 Salary Segment          $201,067                
Town of East Windsor
Parks & Recreation Commission                           2
Special Meeting – January 26, 2009


NEW BUSINESS/a)  2009-2010 Budget Workshop  (continued):

                        Expense segment of Budget:

                                Purchased Services:                                     $ 4,850
                                        Security – EW Park              $   660         
                                        Propane                 $   780
                                        Refuse                          $1,800
                                        Electricians                    $   910
                                        Plumbers                        $   700

                                Umpire Fees                                             $  5,000

                                Vehicle Maintenance                                     $  3,000

                                Grounds Equipment                                       $  7,000

                                Classified Ads                                          $     500

                                Electricity                                             $ 17,903

                                Water                                                   $   1,500

                                Sewer Tax                                               $   1,000

                                Office Supplies                                 $      700

                                Food Supplies                                           $   6,045

                                Athletic/Program Supplies                               $   5,350
                                        Events – Easter, Halloween,
                                                Entertainment           $1,000
                                        Softball league         $   500
                                        Pavilion                        $   400
                                        Youth programs –
                                              Basketball/soccer         $   700
                                        Playground program              $   750
                                        Arts & Crafts                   $   850
                                        Playground equipment    $   600
                                        Seasonal events – fall,
                                              Winter, concert series    $   450 






Town of East Windsor
Parks & Recreation Commission                           3
Special Meeting – January 26, 2009


NEW BUSINESS/a)  2009-2010 Budget Workshop  (continued):

                                Grounds Supplies                                        $   5,200
                                        Cleaning                        $   385
                                        Material – repairs              $1,300
                                        Fertilizer/seed                 $1,600
                                        Tools                           $   240
                                        Lining material         $   675
                                        Fencing/Lighting                $1,000

                                Health/Safety Supplies                          $   1,000
                                        Waterfront                      $   350
                                        Safety Training &
                                            Manuals                     $   220
                                        First aid supplies              $   430

                                Gas/Oil                                         $    9,702      

                                Site Improvement/Maintenance                    $  16,610

                                Miscellaneous                                           $    1,000

                                Dues/Conferences                                        $    1,000
                                        ARC                             $  200
                                        CRPA                            $    60 
                                        NRPA                            $    65
                                        State Conferences               $  320
                                        Magazines                       $    55
                                        Seminars                        $  300

                                Travel                                                  $    1,800

                                                Total 2009-2010 Expense segment                 $  91,160

                                                Total Proposed 2009-2010 Dept. Budget           $292,227


Revenue projections for 2009-2010 will remain as approved with the 2008-2009 Revenue projections which total $41,000.








Town of East Windsor
Parks & Recreation Commission                           4
Special Meeting – January 26, 2009


NEW BUSINESS/a)  2009-2010 Budget Workshop  (continued):

The second proposed 2009-2010 Budget removing the salary line items associated with the full-time groundsman is as follows:

                Total 2009-2010 Salary Segment                  $143,479

                Total 2009-2010 Expense Segment                 $   91,160

                
                Total Proposed 2009-2010 Second Budget          $234,639


        MOTION:      To PRESENT the two 2009-2010 Budget proposals as detailed above
                               to the Selectmen.
                        
                       
                        Simpkins moved/Raber seconded/VOTE:   In Favor:
                        Unanimous


APPROVAL OF BILLS:      

The bills were reviewed and signed by Commissioners Simpkins and Waltiere.



LET THE RECORD SHOW THAT COMMISSIONER SIMPKINS LEFT THE MEETING AT 7:15 p.m.



ADJOURNMENT:

        MOTION:   To ADJOURN this meeting at 7:40 p.m.

                          Raber moved/Hayes seconded/VOTE:  In Favor:
                          Unanimous     





Respectfully submitted, __________________________________
                           Mary Lou Morell
   Recording Secretary