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June 9, 2008 Meeting Minutes
TOWN OF EAST WINDSOR
PARKS AND RECREATION COMMISSION

REGULAR MEETING
June 9, 2008

Draft Document - Subject to Commission Approval

The regular meeting was called to order by Chairman Hayes at 6:05 p.m. in the Cafeteria of the Broad Brook Elementary School, 14 Rye Street, Broad Brook, CT.
PRESENT:    Chairman Hayes, Commissioners Simpkins, Szymanski and Waltiere;
Park Director Green, Groundsman Tetro and Mary Lou Morell from the Park Office.

ABSENT:      None
        
GUESTS:       None

ESTABLISHMENT OF QUORUM:   

        A quorum was established as four commission members were present.

PUBLIC PARTICIPATION:

None.

APPROVAL OF MINUTES:


        Minutes of the May 12, 2008 are not available at this time.


ADDED AGENDA ITEM:

Under New Business:   East Windsor Youth Basketball
        

OLD BUSINESS:

a.      Ordinance Repeal of Recreational Vehicles in Town Parks

Wording to be added to signage at parks that recreation vehicles; i.e.:
snowmobiles, ATV’s (all terrain vehicles), dirt bikes are prohibited on park grounds.

b.      Dog Park

Proposal was approved by the Inlands/Wetlands Commission, and will be presented to the Planning and Zoning Commission on June 10, 2008 and with their approval will be presented to the Board of Selectmen on June 17, 2008.
Town of East Windsor
Parks & Recreation Commission                           2
Regular Meeting – June 9, 2008


OLD BUSINESS:  (continued):

c.      BMX Skateboard Park

No discussion this evening.


NEW BUSINESS:

a.      Financial Accounts Review

The current Budget by Department for May 30, 2008 was distributed and reviewed.

b.      2007-2008 Budget Year -End

Discussion took place regarding funds available for expenditure in the current budget year which closes June 30, 2008.  Director Green and Groundsman Tetro conveyed their needs and wishes to expend these funds.

c.      Park Director’s Report

Director Green reported that the second Budget Referendum vote will take place on June 10, 2008.  $85,000 was removed from the CIP Budget for 2008-2009.   If this budget proposal does not pass, additional cuts may be made from the Department operating budget in the areas of electricity, site improvement, and dues/subscriptions/training.

Director Green reported that the summer programs have been scheduled.  There has been an increase in requests for financial assistance/payment plans for our camp programs.  A grant from Sam’s Club has been awarded in the amount of $500.  Director Green would like to use this money for camper scholarships and will discuss this need with Sam’s Club.

Director Green informed the Commission of a new gymnastic school coming to town on South Main Street just south of the High School.  Parks and Recreation will be jointly running programs there such as a gymnastic camp and cheerleading camp in August.

The East Windsor Park was opened for its first weekend of the season and took in $1,200 in gate fees consisting of season passes and admission fees.

Requirements for obtaining a season pass consist of two forms of identification, one being a photo ID and the other stating address such as a utility bill, tax bill, automobile registration.  These requirements have been posted outside the gate house at the Park and also on the town’s web site.
Town of East Windsor
Parks & Recreation Commission                           3
Regular Meeting – June 9, 2008


NEW BUSINESS/c)  Park Director’s Report  (continued):

Director Green stated she is still looking for someone to close the gate at East Windsor Park at the end of each evening’s softball game.  A Commissioner had a suggestion which Director Green will pursue.

The CIT Program (Counselor-in-Training) has 4 to 5 applicants.  

Orientation for summer staff will take place at EWP on Thursday, June 12th at 5:00 p.m.                

Leagues/Abbe Road Soccer Complex/Broad Brook Pond Park/Pierce Memorial Park (Windsorville)/Prospect Hill Park (Warehouse Point)/ Warehouse Point (Osborn Field) Park:

No discussion this evening.


d.   Groundsman’s Report

Groundsman Tetro reported that Harp Mechanical will be installing a
ventilation system in the snack bar at East Windsor Park tomorrow.

Groundsman Tetro informed the Commission that the basketball court at Prospect Hill Park has been repaired and the basketball court at East Windsor Park will be repaired shortly.

        
Leagues/Abbe Road Soccer Complex/Broad Brook Pond Park/Pierce Memorial Park (Windsorville)/Warehouse Point (Osborn Field) Park:

No discussion this evening.

CORRESPONDENCE:

        None.
                                

MISCELLANEOUS:

Discussion took place for recognition for years of service of the former Chairman of the Parks and Recreation Commission who resigned this spring.




Town of East Windsor
Parks & Recreation Commission                           4
Regular Meeting – June 9, 2008
        


APPROVAL OF BILLS:      

The bills were reviewed and signed by Commissioners Simpkins and Waltiere.


ADJOURNMENT:

        MOTION:   To ADJOURN this meeting at 6:30 p.m.

                          Simpkins moved/Szymanski seconded/VOTE:  In Favor:
                          Unanimous     



Respectfully submitted, __________________________________
                                      Mary Lou Morell
                                      Recording Secretary