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April 17, 2006 Minutes
TOWN OF EAST WINDSOR
PARK AND RECREATION COMMISSION

Regular Meeting
April 17, 2006

DRAFT DOCUMENT – Subject to Commission Approval


Chairman Foster called the Meeting to order at 7:06 p.m. in the Park and Recreation Office, Town Hall, 11 Rye Street, Broad Brook, CT.

PRESENT:   Chairman Foster and Commissioners Briggs and Szymanski; Director Green,
                       and Mary Lou Morell from the Park Office.
        
ABSENT:      Commissioners Hayes and Simpkins and Groundsman Tetro.

GUESTS: None

ESTABLISHMENT OF QUORUM:

        A quorum was established as three Commissioners were present.

PUBLIC PARTICIPATION:     None


APPROVAL OF MINUTES:  

                The approval of minutes of the March 20, 2006 meeting is tabled to the
                May 2006 meeting.

ADDED AGENDS ITEMS:             None.


OLD BUSINESS/a)   Osborn Field Snack Bar Renovations:

Renovations have been progressing.   Waiting for final approval from the Building Inspector on the electric and plumbing work.

The electric fry-a-lator will not be used do the increase in electric rates.  A new gas
fry-a-lator has been purchased in its place.

A new water heater has been donated by Lowe’s and a dumpster donated by Waste Management.






Town of East Windsor
Park & Recreation Commission                            2
Regular Meeting – April 17, 2006


OLD BUSINESS/b)   Summer Job Descriptions:

Director Green handed out the job descriptions to Commission Members.  

It was recommended that staffing needs for the East Windsor Park be published in
the Courant.  Staff needs are:  waterfront director, lifeguards, camp director and camp counselors.


NEW BUSINESS/a)  Financial Accounts Review:

The Monthly Budget by Department was handed out and discussed.

It was requested that the program account be available for review at the next meeting.

Confirm with the Town Treasurer when that last payroll period end for the
fiscal year ending June 30, 2006.

        
NEW BUSINESS/b)  Softball Leagues:

                The Men’s Softball League fee was increased to $700.  It is requested that the
                first game of play begin at 6:00 p.m. with the second game to begin approximately
7:30 p.m. and ending about 9:30 p.m.   Players are to vacate the Park by 9:45 p.m. and gates to be locked at 10:00 p.m.

                The Over 30 League fee is to increase to $110 payable to the Parks and
                Recreation Department.          


NEW BUSINESS/c)  Park Director’s Report:

                Programs:

Director Green handed out a schedule of summer programs scheduled and other event in the planning phase.

Director Green informed the Commission that she has been approached by several individuals to form an East Windsor Point Ball Club, for high school aged participants, to be organized by the Parks and Recreation Department.  Play would not be on Town property but in an established facility in Coventry, CT.  The role of the Parks and Recreation Department would be to collect registration fees only.  This activity would not be covered under Town insurance and players would be required to sign appropriate waivers in order to play.
Town of East Windsor
Park & Recreation Commission                            3
Regular Meeting – April 17, 2006

                
NEW BUSINESS/d)  Park Director’s Report (continued):

                General:

·       The tennis grant the Department applied for through the United States Tennis Association (USTA) was not awarded to East Windsor for 2006.
However, an application for 2007 was sent to the Town to encourage future applications.

·       The Commission requested Director Green to place a legal advertising in the Courant for the reconstruction of two new tennis courts at the East Windsor Park.

Abbe Road Soccer Complex/Osborn Park (Warehouse Point)/Pierce Park (Windsorville)/Prospect Hill Park (Warehouse Point)/ Broad Brook Pond Park:

                No Discussion this evening.

NEW BUSINESS/c)  Groundsman’s Report:  

                As Groundsman Tetro is absent, there is no report this evening.


CORRESPONDENCE:       None

MISCELLANEOUS:  None

APPROVAL OF BILLS:      The bills were reviewed and approved by Commissioners Briggs and Foster.


ADJOURNMENT:               MOTION:      To ADJOURN this Meeting at 8:10 p.m.

Szymanski moved/Briggs seconded/VOTE:  In Favor:  Unanimous




Respectfully submitted,   __________________________________________
                                         Mary Lou Morell
             Recording Secretary