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August 15, 2005 Minutes
TOWN OF EAST WINDSOR
PARK AND RECREATION COMMISSION

Regular  Meeting
August 15, 2005

DRAFT DOCUMENT – Subject to Commission Approval


Chairman Foster called the Meeting to order at 7:09 p.m. in the Park and Recreation Office, Town Hall, 11 Rye Street, Broad Brook, CT.

PRESENT:   Chairwoman Foster, Commissioners Hayes, Briggs Simpkins and Szymanski;
                       Director Green, Groundsman Tetro, and Mary Lou Morell from the Parks and
                      Recreation Office.
        
ABSENT:      No One.

GUESTS: None

ESTABLISHMENT OF QUORUM:

        A quorum was established as all Commissioners were present.

ADDED AGENDS ITEMS:             None.   


PUBLIC PARTICIPATION:     None.


APPROVAL OF MINUTES:  

MOTION: To APPROVE the Minutes of Special Meeting dated July 25, 2005
                as amended.

                Briggs moved/Szymanski seconded/VOTE:  In Favor:  Commissioners Foster,
                Hayes and Briggs.   Commissioners Simpkins and Szymanski abstained.

MOTION:    To APPROVE the Minutes of Regular Meeting dated May 16, 2005 as
                amended, noting Commissioner Hayes as absent from meeting.
                
                Briggs moved/Szymanski seconded/VOTE:   In Favor:  Commissioners Briggs,
                Simpkins and Szymanski.  Commissioners Foster and Hayes abstained.

MOTION:    To APPROVE the Minutes of Regular Meeting dated June 10, 2005 as written.

                Foster moved/Hayes seconded/VOTE:  In Favor:  Commissioners Foster,
                Hayes and Szymanski.   Commissioners Briggs and Simpkins abstained.
        



Town of East Windsor
Park & Recreation Commission                            2
Regular Meeting – August 15, 2005       


OLD BUSINESS:

·       New pick-up truck for groundsman.   There is a requirement of a minimum of three bids if price of new truck falls under $25,000.  If over $25,000, all bids must be sealed.  There is a
State contract in place and the solicited outside bid prices can be compared with the state contract price for best pricing.  It
was suggested that bids be sought from a General Motors dealer, Sarafin Ford and Enfield Ford.  Once the bids are received and compared, the approval process for purchase will be initiated.

·       East Windsor Park Tobacco Barn.  Chairman Foster has a discussion with First Selectman Roberts regarding the removal of the demolition debris.  The funds for the cost of
the removal will be taken from Town funds not from the
current Park and Recreation budget.
            
  
NEW BUSINESS/a)  Financial Accounts Review:

The financial accounts for the fiscal year end, June 30, 2005 were reviewed.  
It was noted that $1,410.73 for expenses from the Budget for 2004-2005 fiscal year was returned to the Town.

It was additionally noted that $9,200 was cut from the current 2005-2006 budget which eliminated the port-a-let fees, contributions to youth sports groups, the Fall Festival, the recording secretary services and other services.

        
NEW BUSINESS/b)  Park Director’s Report:      

General:

·       Information for the Town newsletter prepared by the First Selectman’s Office is due tomorrow, August 16, 2005 to cover information to the public through April 2006.  The Parks and Recreation Department will report on the various summer camps, trips, anticipated functions such as the Winter Carnival, the away UCONN football game and 2005 summer concert series.

·       Director Green presented information to the Commission for the purchase of equipment to print our own department brochures in two colors.  The price would be approximately $7,000 and the equipment and cost could be shared by other departments having a need such as Human Services, Senior Center, First Selectman’s Office and the Building Department.  With a shared cost our monthly expense would be

Town of East Windsor
Park & Recreation Commission                            3
Regular Meeting – August 15, 2005       


NEW BUSINESS/b)  Park Director’s Report:  General (continued)    


·       $129.00.  The Commission would like further information for consideration.

Programs:

Xmas in Newport and Radio City are possible trips.   Dance/Acrobatics registrations have been coming in this summer.  Additional programs are Tiny-Tots soccer, Mad Science, Babysitter training, dog obedience and Big E discount tickets.

Teen Center:   Scout Hall has offered their facility for this program at no charge.   Director Green is now a Scout Hall Board of Director and will be getting a key to the facility.  It will be a goal to raise money for a gym facility, to be owned by Parks and Recreations, to be attached to the Scout Hall facility.  The Youth Center would be created as a non-profit organization under the Scout Hall umbrella.

East Windsor (Reservoir) Park:

Director Green reported the missing money from the Park receipts has been recovered. The situation was handled entirely by the Police Department and is now a closed matter.

The Snack Bar at the Park was broken into gaining access through the skylight.   Hamburgers, hot dogs, condiments were stolen from locked storage.  Several of the locks were broken.  Estimate to repair damage is $500, $400 for labor to fix roof and $90 for materials.


Abbe Road Soccer Complex/Broad Brook Pond Park/Osborn Park (Warehouse Point)/Pierce Park (Windsorville)/Prospect Hill Park (Warehouse Point):

        No report this evening.

NEW BUSINESS/c) Groundsman’s Report:


                        General:

                        Groundsman Tetro brought up the current salaries of his grounds crew
                        which do not conform to last schedule prepared by Chairman Foster.  It was
recommended that all seasonal salaries be reviewed at the next commission meeting.
Town of East Windsor
Park & Recreation Commission                            4
Regular Meeting – August 15, 2005       


NEW BUSINESS/c)  Groundsman’s Report,  General (continued):


                        Soccer will be starting up in the next week or two.

                        At the Broad Brook Elementary School bushes were ripped out along the
                        fence line to the pre-k playground which will save future labor costs.


Capital Improvement Plan:   CIP projects for coming year to be discussed at next month’s commission meeting.

Land Acquisition:       

MOTION:   To APPROACH the First Selectman to move $100,000
                  for Land Acquisition to Site Restoration and Maintenance.

Foster moved/Hayes seconded/VOTE:  In Favor:  Unanimous


                        East Windsor (Reservoir) Park:

                        The pump in the well pulsates.  The back-flow preventer was changed.
It is recommended that the pump should be replaced as it is over 30 years old.

The Snack Bar will be reshingled and $450 of shingles has been delivered to do the shingle over.  Paraco Gas will be asked to quote a price to move the gas tank to the back of the building or bury it on the grounds.

8-10 new picnic tables will be constructed over the winter months.

A hazel nut tree was lost due to storm damage on August 5th.  The tree has been cut up and removed.

The Men’s League will finish this week.  

Maintenance on the in-field of Field #1 will begin.   Loaming, grading and seeding will be done.


                        Prospect Hill Park (Warehouse Point):

                        The Miracle Company is looking for the missing parts to the slide.  



Town of East Windsor
Park & Recreation Commission                            5
Regular Meeting – August 15, 2005       


NEW BUSINESS/c)  Groundsman’s Report,  (continued):


Abbe Road Soccer Complex/Broad Brook Pond Park/ Osborn Park (Warehouse Point)/Pierce Park (Windsorville):

        No report this evening.

        
CORRESPONDENCE:       None

MISCELLANEOUS:  None

APPROVAL OF BILLS:      The bills were reviewed and approved by Commissioners Briggs and Hayes.

ADDITIONAL ITEM:        Director Green asked permission to purchase a department digital camera.

        MOTION:  To APPROVE the purchase of a department digital camera.

        Foster moved/Briggs seconded/VOTE:   In Favor:  Unanimous.      

ADJOURNMENT:               MOTION:      To ADJOURN this Meeting at 8:30 p.m.
                        
                                Hayes moved/Briggs seconded/VOTE:  In Favor:  Unanimous



        


Respectfully submitted,   __________________________________________
                                         Mary Lou Morell
             Recording Secretary