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January 10, 2005 Minutes
Town of East Windsor
Park & Recreation Commission
Special Meeting - January 10, 2005              

TOWN OF EAST WINDSOR
PARK & RECREATION COMMISSION

Special Meeting
January 10, 2005


DOCUMENT approved via  Commission review

   
The Meeting was called to order at 7:10 P. M. by Chairwoman Foster in the Park & Recreation Office, East Windsor Town Hall, 11 Rye Street, Broad Brook, CT.

PRESENT:        Chairwoman Foster, Commissioners Hayes, Simpkins, and Szymanski; Park & Recreation Secretary Morell.

ABSENT: Groundsman Tetro.

GUESTS: None

ESTABLISHMENT OF QUORUM:

A quorum was established as four members were present.

ADDED AGENDA ITEMS:     None.

MISCELLANEOUS:

*       MOTION: To CHANGE THE COMMISSION 2005 MEETING DATES     TO THE THIRD MONDAY OF THE MONTH AT 7:00 P.M. IN THE PARK AND RECREATION OFFICE.

        Simpkins moved/Szymanski seconded/VOTE:  In Favor:   Unanimous

        Park and Recreation Secretary Morell to handle filing amended meeting
        schedule with the Town Clerk and Selectwoman’s Office.

        The Commission noted an appointment to replace Commissioner Boice remains       pending.





PUBLIC PARTICIPATION:

*       Commissioner Szymanski requested a $700 contribution to assist with janitorial services at the basketball program.   The Commission was unable to make a vote at the previous meeting.

MOTION: To SUPPORT THE BASKETBALL LEAGUE IN THE AMOUNT OF $700 TO DEFER COST FOR JANITORIAL FEES AND MAINTENANCE.

        Hayes moved/Foster seconded/VOTE:   In Favor:   Unanimous

APPROVAL OF MINUTES:    

MOTION:  To APPROVE THE MINUTES OF REGULAR MEETING                       DATED SEPTEMBER 20, 2OO4 AS WRITTEN.

        Hayes moved/Foster seconded/VOTE:   In Favor:   Unanimous

*       Approval of the Minutes of November 15, 2004 and December 20, 2004 remain       pending.

NEW BUSINESS/a) Park Office Report:

*       Ms. Morell reported 166 residents went ice skating at Twin Rinks over Christmas vacation.

Discussion followed regarding cancellation of the February skating event.  The Commission noted that attendance was very low (50+/- people) last year for the February skating; they feel many people go off on vacation during that time. The Commission decided to forgo the skating event this year and contribute that money towards the Winter Carnival instead.

Groundsman Tetro noted he has looked into a temporary ice skating rink; the cost of same is $1500+/-.  He queried First Selectwoman Roberts if the rink could be installed on the newly acquired Town property across from the East     Windsor Park, as that parking lot could be used for parking for the rink as well.  First Selectwoman Roberts agreed to the installation until permanent plans for       the new parcel are developed.

*       Ms. Morell reported the people who run the dance program are planning a         movie night at the Broad Brook Middle School on 1/14/2005 as a fundraiser.  She reported flyers were sent to the school and it was also advertised in the

NEW BUSINESS/a) Park Office Report (continued):

Journal Inquirer.   They raised approximately $900 profit from the sale of      cookie dough as a fundraiser as well.

The Commission requested again a spreadsheet or report of the program, the number of people registered, the fee charges, the money acquired from fund raising vs. expenses

*       Ms. Morell reported they had a request for a Babysitting Course; she queried if the Commission wants the program pursued?  The Commission concurred, and suggested it should be offered on an on-going basis.

NEW BUSINESS/b) Groundsman’s Report:

*       Chairwoman Foster requested that the “No Skating” sign be put up the Monday after Thanksgiving weekend each year.

*       Commissioner Simpkins will give the department a permit for the bonfire for     the Winter Carnival, Saturday, February 5th.  The event will run from 12:00 to 3:00; the Police will block off the area of Depot Street between Main Street and Emily Road; Emergency Medical Services will handle the parking; the Knights of Columbus will handle the food.

        Discussion followed regarding staff availability and work assignments.

OLD BUSINESS:   None.

CORRESPONDENCE:

*       Chairwoman Foster reported the Commission/Department has received a request     from Christine Turgeon regarding her employment by the Park and Recreation      Department in 1997.   No one could recall Ms. Turgeon as an employee.

MISCELLANEOUS:

*       The Commission continues to receive applications for the Park Director’s        position.  The Commission will schedule a Special Meeting/Executive Session for 1/20/2005 to review the applications.





ADJOURNMENT:

MOTION: To ADJOURN this Meeting at 8:18 P. M.

Hayes moved/Simpkins seconded/VOTE:   In Favor:  Unanimous

Respectfully submitted,

_______________________________
Peg Hoffman, Recording Secretary