Section 7-1 General Powers and Procedures, Records
A) Except as otherwise provided in this Charter, all appointed boards, commissions and similar bodies shall have the powers and duties prescribed by law and ordinance.
B) All boards shall establish procedures for the conduct of their meetings. However, meetings shall be held in accordance with Roberts Rules of Order.
C) Copies of all minutes taken by each board shall include attendance of members and alternates, the recorded vote of each member thereof on all issues and shall be filed with the Town Clerk and the First Selectman within the time specified in the General Statutes. The Town Clerk shall maintain files of such minutes which shall be public record.
D) All boards and commissions shall elect their own chairperson.
E) A quorum for a board or commission shall consist of a bare majority.
Section 7-2 Eligibility
Except as otherwise provided herein, all members of boards, commissions and similar bodies shall be electors of the Town and shall have such qualifications as prescribed by the Board of Selectmen. Except as otherwise provided herein, if any such officer or member shall cease to be an elector of the Town, such person shall thereupon cease to hold such office or membership.
Section 7-3 Vacancies
Any vacancy in any appointive board, commission or similar body from whatever cause arising, shall be filled by the Board of Selectmen, pursuant to Section 6-2 of this Charter. Persons appointed to fill such vacancies shall serve for the unexpired portion of the term vacated.
Section 7-4 Appointed Boards and Commissions
The following shall be permanent Town boards and commissions appointed by the Board of Selectmen:
A) Building Code Board of Appeals;
B) Cemetery Association;
C) Civil Preparedness Advisory Council;
D) Conservation Commission;
E) Economic Development Commission;
F) Elderly Commission;
G) Ethics Commission;
H) Housing Authority;
I) Land Management Advisory Committee;
J) Park and Recreation Commission;
K) Planning and Zoning Commission; and
L) Water Pollution Control Authority.
Such permanent boards and commissions may be created by the Town Meeting pursuant to Section 10-4 of this Charter, the members of which are to be appointed by the Board of Selectmen. Such special boards and commissions may, from time to time, be created by the Board of Selectmen in accordance with Section 4-2 of this Charter. All members of such boards and commission shall serve without compensation, except for the reimbursement of necessary expenses, as authorized by the Board of Selectmen, or as otherwise provided by law, until their successors have been appointed and qualified. Such boards and commissions shall, except as otherwise provided in this Charter, have the powers and duties as are conferred or imposed by the General Statutes upon their respective offices. Such boards and commissions as are existing at the
effective date of this Charter, and which are not abolished or merged with other boards and which are re-established by the provisions herein, shall continue, and members of said boards shall fulfill their existing terms until such terms expire and new appointments are made in accordance with this Charter.
(Amended 11/98)
Section 7-5 Building Code Board of Appeals
The Building Code of Appeals shall consist of five members, appointed by the Board of Selectmen, who shall serve for four years and shall have duties and terms in accordance with the ordinance establishing this board.
Section 7-6 Civil Preparedness Advisory Council
A) There is established a Civil Preparedness Advisory Council pursuant to the General Statutes. The Civil Preparedness Advisory Council shall consist of six voting members and a non-voting director, all appointed by the First Selectman, who shall serve a term of four years. Council membership shall include representatives from local business, labor and agriculture groups. The Advisory Council shall have those powers and duties set forth in an ordinance establishing said council.
B) The authority for such Advisory Council shall not supersede that of the police department or the fire departments. The Director of the Advisory Council shall prepare regulations which, when approved by the Advisory Council, shall be submitted to the Board of Selectmen for adoption. Upon adoption by the Board of Selectmen the regulations shall be filed with the Town Clerk.
(Amended 11/98)
Section 7-7 Conservation Commission/Inland Wetlands Agency
The Conservation Commission shall consist of seven members, plus three alternates, who shall all serve for terms of four years. If a regular member of said Commission is absent or disqualified, the Chairman of the Commission shall designate an alternate to so act, choosing an alternate in rotation so that they shall act as nearly equal a number of times as possible. If any alternate is not available in accordance with such rotation, such fact shall be recorded in the minutes of the meeting. The Conservation Commission is designated as the Inland Wetlands & Watercourse Agency of the Town. Said Commission shall have duties and terms in accordance with the General Statutes and the ordinance establishing this Commission.
(Amended 11/98)
Section 7-8 Economic Development Commission
The Economic Development Commission shall consist of seven members, appointed by the Board of Selectmen, who shall serve for terms of four years. The Commission shall assist in bringing business and industries into Town, as well as the improvement of existing business and industry. Said commission shall have duties and terms in accordance with the ordinance establishing this commission.
Section 7-9 Elderly Commission
The Elderly Commission shall consist of five members, appointed by the Board of Selectmen, who shall serve for terms of four years and shall have duties and terms in accordance with the ordinance establishing this commission.
Section 7-10 Ethics Commission
The Ethics Commission shall consist of five members, appointed by the Board of Selectmen, who shall serve terms of four years. The Ethics Commission shall have those powers and duties set forth in an ordinance established pursuant to this section.
(Amended 11/93; 11/98)
Section 7-11 Housing Authority
The Housing Authority shall consist of five members appointed by the Board of Selectmen, who shall serve for a term of five years and shall have the powers and duties set forth in the ordinance established pursuant to this section.
(Amended 11/98)
Section 7-12 Land Management Advisory Commission
The Land Management Advisory Commission shall consist of three members, appointed by the Board of Selectmen, who shall serve for a term of four years and shall have duties and terms in accordance with State Statutes.
(Renumbered 11/98, formerly '7-13)
Section 7-13 Parks and Recreation Commission
The Parks and Recreation Commission shall consist of five members, appointed by the Board of Selectmen, who shall serve for terms of four years and shall have duties and terms in accordance with the ordinance establishing this Commission. The Commission shall provide for the maintenance of town parks, playgrounds, baths, swimming pools, gymnasiums, recreation places and public gardens.
(Amended 11/98; Renumbered 11/98, formerly '7-14)
Section 7-14 Planning and Zoning Commission
The Planning and Zoning Commission shall consist of five members, plus three alternates, appointed by the Board of Selectmen, who shall all serve terms of four years and shall have duties and terms in accordance with the ordinance establishing this Commission. If a regular member of said Commission is absent or is disqualified, the Chairman of the Commission shall designate an alternate to so act, choosing an alternate in rotation so that they shall act as nearly equal a number of times as possible. If any alternate is not available in accordance with such rotation, such fact shall be recorded in the minutes of the meeting. No more than two alternate members shall be registered to the same political party and no alternate may be a member of the Zoning Board of Appeals.
(Amended 11/98; Renumbered 11/98, formerly '7-15)
Section 7-15 Water Pollution Control Authority
The Water Pollution Control Authority shall consist of five members plus two alternates, appointed by the Board of Selectmen, who shall serve terms of four years and shall have duties and terms in accordance with the ordinance establishing this Authority. If a regular member of said Authority is absent or is disqualified, the chairman of the Authority shall designate an alternate to so act, choosing an alternate in rotation so that they shall act as nearly equal a number of times as possible. If any alternate is not available in accordance with such rotation, such fact shall be recorded in the minutes of the meeting.
(Renumbered 11/98, formerly '7-16)
Section 7-16 Regional and Interlocal Agencies
The Town shall continue to participate in such regional and interlocal agencies and programs as authorized by ordinances adopted pursuant to the applicable provisions of the General Statutes. Nothing in this Charter shall be construed as limiting the authority of the Town to continue such participation or join new regional programs as authorized by the General Statutes.
(Renumbered 11/98, formerly '7-17)
Section 7-17 Dissolution of Appointed Boards and Commissions
No permanent appointive board, commission or similar body shall be abolished except upon the affirmative vote of a Town Meeting or Special Town Meeting. Such dissolution shall not become effective until thirty days after such action.
(Renumbered 11/98, formerly '7-18)
Section 7-18 Creation of Permanent Boards and Commissions
There shall be such additional appointive boards and commissions resulting from an affirmative vote of the Town Meeting or Special Town Meeting, or as determined by ordinance or resolution, as may be appropriate from time to time.
(Renumbered 11/98, formerly '7-19)
Section 7-19 Ambulance Association
It is the intent of this Charter that ambulance service be provided by the East Windsor Volunteer Ambulance Association, Inc., or as required by the General Statutes or state regulations.
(Renumbered 11/98, formerly '7-20)
Section 7-20 Cemetery Association
It is the intent of this Charter that the Town cemeteries of the Town of East Windsor shall be maintained by the East Windsor Cemetery Association, Inc.
(Renumbered 11/98, formerly '7-21)
Section 7-21 Fire Protection
It is the intent of this Charter that fire protection for the Town shall be provided by the Broad Brook Fire Department, Inc. and Warehouse Point Fire District.
(Renumbered 11/98, formerly '7-22)
Section 7-22 Nursing and Health Services
It is the intent of this Charter that nursing and health services shall be provided by the East Windsor Visiting Nurse Association and its contracted agencies.
(Renumbered 11/98, formerly '7-23)
Section 7-23 Pension Board
There shall be a Pension Board consisting of four members of the Board of Finance, one member of the Board of Selectmen, and one member of each board or commission that have ten or more employees eligible for the Town pension plan. Said members shall be appointed by the chairperson of their respective boards or commissions and shall select a chairperson from among the members of the Pension Board. The Pension Plan Administrator shall be the Town Treasurer. Their term of office shall be four years. Vacancies shall be filled by the chairpersons of the respective boards or commissions.
(Renumbered 11/98, formerly '7-24)
Section 7-24 Capital Improvement Plan Advisory Committee
Annually, no later than August first, the Board of Selectmen shall appoint a Capital Improvement Plan Advisory Committee, consisting of no fewer than six and no more than nine members, who shall advise the Board of Selectmen regarding capital expenditures for the upcoming fiscal year and for a period of four fiscal years thereafter. The Capital Improvement Plan Advisory Committee shall gather information from Town departments and the Board of Education by September fifteenth of each year and shall submit its recommendations for capital improvements to the Board of Selectmen no later than November first of each year.
(Adopted 11/98)
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