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February 9, 2009 Meeting Minutes





EAST WINDSOR BUILDING COMMITTEE
EAST WINDSOR, CONNECTICUT


MINUTES OF FEBRUARY 9, 2009


I.      TIME AND PLACE OF MEETING

The meeting began at 7:00 p.m. East Windsor Board of Education conference room.

II.     ATTENDANCE

        Present:  Chairman Cliff Nelson, Steve Pilch, Jim Borrup, Bill Grace, Jim Thurz, Skip Kement, Al Rodrigue and Joe Pellegrini.  Also present were Selectman Dale Nelson and Recording Secretary Slate

        ABSENT:   Joseph Sauerhoefer

III.    ADDED AGENDA
        
IV.     PREVIOUS MINUTES

Upon motion by Mr. Pellegrini seconded by Mr. Pilch, it was unanimously

VOTED:  To approve the minutes of January 12, 2009

V.      UNFINISHED BUSINESS
       
A.      East Windsor High School Boiler Replacement Project

Chairman Nelson thanked Mr. Rodrigue for the great job overseeing the project.  Mr. Rodrigue spoke to Mr. Howes regarding the fuel savings realized already in the amount of approximately $40,000.  Mr. Howes is already locked in at a low price for next season as well.  Mr. Rodrigue discussed the materials delivered by Central Mechanical on Monday, February 9, 2009.  Included was a memo from the Central Mechanical regarding the fireproofing and patching workmanship that is in dispute.  The memo was read to the committee and a discussion followed.  The memo from the fireproofing installer stated that the application was done in this manner at other sites and it is acceptable because the area is a boiler room not a public area.  Mr. Rodrigue stated that “what was acceptable for Pro Tech” and what is “to spec” is not the same thing.  Mr. Rodrigue reviewed the other materials delivered by Central Mechanical to estimate what was still owed to sub-contractors.  Mr. Rodrigue asked the committee for direction.  The committee stated that they did not want to hold up the complete request for payment for one issue and would come up with an appropriate amount to withhold when the financial items come up for discussion.  Mr. Rodrigue suggested that the East Windsor Board of Education request Mr. Aulisio to send a letter stating that the specs should be enforced regarding the patching and fireproofing.  

Upon motion by Mr. Rodrigue, seconded by Mr. Pilch, it was unanimously
        
VOTED:  to direct Mr. Aulisio to write a letter referencing his specifications that were not met for the fireproofing and noting the roof penetration areas that need to be patched.

        B.      East Windsor Town Hall Annex Storage/Offices
                
Mr. Pilch and Mr. Rodrigue made a site visit to the Town Hall Annex to check out the heating issue to the old section.  Mr. Pilch estimates that it would cost $5,000 to $6,000 for parts and labor to put in a valve that would allow the heating line to be shut off if there was a leak. The thermostats could be set at 45 – 50 degrees and the cellar windows should be sealed to keep out drafts.  The roof drains are not working properly and there are a couple leaks in the building due to the thawing.  Mr. Pilch estimates that it would cost $2,000 to drain the system and shut it off completely.  Ms. Nelson will report this information back to the First Selectman.

VI.     FINANCIAL
        
Upon motion by Mr. Rodrigue, seconded by Mr. Pellegrini, it was unanimously
        
VOTED:  Pay Register #16 in the amount of $1,178.25 which represents the final payment to EDM.
        
Upon motion by Mr. Rodrigue, seconded by Mr. Pellegrini, it was unanimously
        
VOTED:  Pay Register #17 in the amount of $1,325.00 to Commercial Heating Supply.

Upon motion by Mr. Rodrigue, seconded by Mr. Pilch, it was unanimously
        
VOTED:  Hold Register #18 - $1,850.00 Central Mechanical

Upon motion by Mr. Rodrigue, seconded by Mr. Pilch, it was unanimously
        
VOTED:  Amend Register #18 - $28,436.10 Central Mechanical to $23,436.10 until final issue regarding patching and fireproofing is settled.



        

NEW BUSINESS

Mr. Pellegrini mentioned that the CIP committee is progressing.
        
INFORMATION

None

TOPICS FROM THE FLOOR

None

X.      ADJOURNMENT

Upon motion by Mr. Pellegrini, seconded by Mr. Grace, it was unanimously

        VOTED:  To adjourn at 7:38 p.m.


Respectfully submitted,

Laurie Slate
Recording Secretary