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September 8, 2008 Corrected Minutes




EAST WINDSOR BUILDING COMMITTEE
EAST WINDSOR, CONNECTICUT


MINUTES OF SEPTEMBER 8, 2008


I.      TIME AND PLACE OF MEETING

The meeting began at 7:00 p.m. East Windsor Board of Education conference room.

II.     ATTENDANCE

        Present:  Chairman Cliff Nelson, Jim Thurz, Jim Borrup, Elzear Rodrigue, Joseph Sauerhoefer, Steve Pilch, Joe Pellegrini.  Also present were Betsy Burns, Human Services, Selectman Dale Nelson, Selectman Mark Simmons and Recording Secretary Slate

        ABSENT:   Skip Kement, Bill Grace

III.    ADDED AGENDA
        
1.      VI.  Register #11, $83,729.15, Central Mechanical Services, Inc.
2.      V.   Various town building repairs.

IV.     PREVIOUS MINUTES

Upon motion by Mr. Sauerhoefer, seconded by Mr. Pilch, it was unanimously

VOTED:  To approve the minutes of August 11, 2008

V.      UNFINISHED BUSINESS
       
A.      East Windsor High School Boiler Replacement Project

Mr. Howes reported that the engineer did a walk-through today.  Mr. Howes distributed an update of the progress on the project.  A discussion followed regarding the gas auto-switch over.  Mr. Rodrigue stated that he would like to be present when the punch list is created.

        B.      East Windsor Town Hall Annex Storage/Offices
                
Selectman Menard discussed the progress with sorting and organizing the Human Services rooms.  The VNA space may be combined with the library space in the Annex.  One room will be cleared for files and record storage.  Pigeons have gotten into the room and created a mess.  Serve-Pro was suggested by the committee as a company to do the clean up.  The VNA currently meets once per month for approximately two hours.  It was suggested that they check out alternative meeting locations.  The East Windsor Library and Park Hill were suggested as possible locations.  The heating system needs to be checked before offices can be made out of the Registrar’s Office and the VNA office.  Split units can be installed for heat/ac that would be more efficient than repairing the current system.

VI.     FINANCIAL
        
The committee discussed the balance of funds for the project, the expenditures to-date and the additional expenditures necessary for the auto switch-over for the dual-fuel on the boilers.  

Upon motion by Mr. Pellegrini, seconded by Mr. Sauerhoefer it was unanimously

VOTED: to approve Register #10, $5,065.75, EDM Architecture Engineering Management.

Upon motion by Mr. Pellegrini, seconded by Mr. Sauerhoefer it was unanimously

VOTED: to approve Register #11, $83,729.15, Central Mechanical Services, Inc.

NEW BUSINESS

A.      Various Town Building Repairs

Selectman Menard and Town Engineer Len Norton met with Mr. John Duffy from Duffy Glass.  Mr. Duffy submitted a quote for 4 windows and all the doors for the Town Hall that was within the $50,000 budget for those items.  Chairman Nelson is in the process of bidding town services such as plumbing, HVAC, carpentry, etc.  The town buildings need preventive maintenance services after the warranties have expired.  Chairman Nelson distributed materials regarding ADA doors for the town buildings.  Selectman Menard discussed the $130,000 funds leftover from the small cities block grant that must be used before the town may apply for other state grants.  ADA requirements will be able to use some of these funds.  A public hearing will be necessary to convert these funds over to use for the ADA projects.  Selectman Menard distributed a list of building repairs for the town buildings.  The Municipal Facilities Study will be looked at during the October Building Committee meeting.  Chairman Nelson discussed the due date for the annual report from the Building Committee to the Selectman’s Office.  Selectman Nelson explained that a representative from the Building Committee would be a good choice for the Capital Improvement Planning Committee.  Mr. Pellegrini agreed to be on the Capital Improvement Planning Committee.

INFORMATION

TOPICS FROM THE FLOOR

X.      ADJOURNMENT

Upon motion by Mr. Sauerhoefer, seconded by Mr. Pilch, it was unanimously

        VOTED:  To adjourn at 8:07 p.m.



Respectfully submitted,

Laurie Slate
Recording Secretary