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June 9, 2008 Meeting Minutes




EAST WINDSOR BUILDING COMMITTEE
EAST WINDSOR, CONNECTICUT


MINUTES OF June 9, 2008



I.      TIME AND PLACE OF MEETING

The meeting began at 7:00 p.m. East Windsor Board of Education conference room.

II.     ATTENDANCE

        Present:  Chairman Cliff Nelson, Jim Borrup, Joseph Pellegrini, Steve Pilch, Elzear Rodrigue, Peter Sanders, Joseph Sauerhoefer, Jim Thurz, Skip Kement (7:32) and Len Norton (7:14).  Also present were First Selectman Menard, Betsy Burns, Human Services, Superintendent Howes (7:12) and Recording Secretary Slate

        ABSENT:  None

III.    ADDED AGENDA

        None

IV.     PREVIOUS MINUTES

Upon motion by Mr. Pellegrini, seconded by Mr. Sauerhoefer, it was unanimously

VOTED:  To approve the minutes of May 12, 2008

V.      UNFINISHED BUSINESS
        It was unanimously voted to go out of order to take up agenda item B.

        B.      East Windsor Town Hall Annex Storage/Offices
                
First Selectman Menard discussed the various uses of the space.  Park & Rec uses the gymnasium for dog training classes, etc.  The VNA office uses their space approximately once per month and the Registrars Office uses their space approximately once per week.  The Police Department needs secure storage for their files.  The Human Services Department uses two spaces. One room is used for clothing and Christmas program items and is also shared with VNA and the Treasurer’s Office for storage.  
           
        A discussion followed regarding the possibility of a public meeting room which would require the relocation of some the Human Services Department’s things to another room.  Chairman Nelson will check on getting some shelving units for the Human Services Department.

Mr. Norton discussed the cost of tearing down the building.  The estimate came in at $75,000 and would have to have a hazardous material study fee added to it along with a fee for the removal of any hazardous material.  This would allow for the addition of a metal structure that would be weather tight for storage of files and various items.  Mr. Nelson discussed the total cost to “button-up” the old part of the building.  Mr. Nelson will check on the heating issue.  Selectman Menard will check with the Historical Society to see if there is any grant funding available for a project of this nature.  Selectman Menard will have an update at the next scheduled Building Committee meeting.
        
A.      East Windsor High School Boiler Replacement Project

Mr. Howes reported that Central Mechanical is mobilized and ready to begin as soon as the students are out of the building.

VI.     FINANCIAL

Upon motion by Mr. Rodrigue, seconded by Mr. Sauerhoefer it was unanimously

VOTED: to approve the invoice from Central Mechanical Services in the amount of $25,104.50.

Mr. Howes will look into the EDM billing for extra time in the amount of $5,891.25.

NEW BUSINESS

First Selectman Menard discussed the replacement of windows in the Town Hall if funds are available when the budget passes.  Tim will get the names of glass companies that the Board of Education has used for similar window replacement projects. Mr. Norton will contact them for quotes and bring them back to the Building Committee to review and advise.

INFORMATION

Peter Sanders reported that he will not seek reappointment when his term expires on June 30, 2008.

TOPICS FROM THE FLOOR

X.      ADJOURNMENT

Upon motion by Mr. Sauerhoefer, seconded by Mr. Pilch, it was unanimously

        VOTED:  To adjourn at 7:53 p.m.



Respectfully submitted,

Laurie Slate
Recording Secretary