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April 14, 2008 Meeting Minutes

DRAFT

EAST WINDSOR BUILDING COMMITTEE
EAST WINDSOR, CONNECTICUT


MINUTES OF April 14, 2008



I.      TIME AND PLACE OF MEETING

The meeting began at 7:00 p.m. East Windsor Board of Education conference room.

II.     ATTENDANCE

        Present:  Chairman Cliff Nelson, Jim Borrup, Joseph Pellegrini, Steve Pilch, Elzear Rodrigue, Peter Sanders (7:25), Joseph Sauerhoefer, Rand Stanley, Jim Thurz.  Also present were Denise Menard, First Selectman (7:03), Superintendent Howes and Recording Secretary Bowsza

        ABSENT:   Skip Kement

III.    ADDED AGENDA

        None

IV.     PREVIOUS MINUTES

Upon motion by Mr. Borrup, seconded by Mr. Rodrigue, it was unanimously

VOTED:  To approve the minutes of March 10, 2008

V.      UNFINISHED BUSINESS

        A.      Salt Shed
                
There are still materials in the salt shed that will need to be removed prior to cleaning.  The floor needs to be sealed, but first must be cleaned in some way.  




B.      East Windsor High School Boiler Replacement Project

The contract from Central Mechanical has been returned and reviewed by the selectman.   The schedule of values has been reviewed by Mr. Rodrigue and they are in line with the boiler project.  Mr. Stanley reported that they left the building permit application, but did not provide any other paperwork.  He has a call in to the service manager.  Mr. Howes will send the plans and specs to Mr. Stanley.  

V.      FINANCIAL

The budget for the project was reviewed.  Mr. Pelligrini noted that the budget was on schedule with a $256.87 margin.  Mr. Howes noted that he went to the Board of Finance to inform them that there may be a cost overrun.  A rough estimate is $4,000 - $5,000 based on what is found in the project that may generate change orders.  The Board of Finance adjusted the budget accordingly.  

Upon motion by Mr. Sauerhofer, seconded by Mr. Pilch it was unanimously

            VOTED: to pay Financial Register #5, EDM – in the amount of $4,874.93.


NEW BUSINESS

Mr. Nelson distributed a letter from the First Selectman.   Selectman Menard distributed copies of the Town Ordinance outlining the charge of the Building Committee.  A lengthy discussion was held on the pressing need for more storage for town departments and the need to reorganize the locations of town offices.  It was determined that departments should be grouped together more appropriately either in the Town Hall or the Town Hall Annex.    Mr. Rodrigue reminded the committee that a feasibility study was done a few years ago regarding the Broad Brook Mill buildings, when there was discussion of moving town offices there.  He further suggested that all boards should outline their needs and requirements today and five years from now.  The Building Committee could and should take steps now for the immediate needs of departments regarding storage and location of offices.   After discussion, it was determined that windows and doors should be upgraded in the annex building to ensure the documents placed in storage there are protected from the elements.  

Mr. Stanley included additional information regarding municipal facilities on site ADA Assessment.   There is approximately $100,000.00 available to meet ADA codes in the town’s municipal buildings.  Ms. Menard indicated she would like to apply for a $250,000.00 grant from the state to repair roads in the Prospect Hill area.  She cannot apply for the grant until the balance of the $100,000 is spent.  Mr. Stanley remarked that his list was intended to outline the most glaring issues facing the municipal buildings so that they may be taken care of prior to applying for the new grant.  New doors at the Town Hall, Town Hall Annex and the Senior Center are the first priority.  Mr. Pellegrini suggested focusing on one place at a time to make them compliant rather than scatter the work.  

Mr. Rodrigue requested a list of all municipal buildings, schools, and their locations for the purpose of inspections to be done by the Building Committee. Selectman Menard agreed to provide same.

It was decided to hold a special Building Committee meeting on Tuesday, April 22, 2008 at 6:00 p.m. at the Town Hall Annex for the purpose of determining the safety and feasibility of using it for storage and/or additional office space.  

INFORMATION

None

TOPICS FROM THE FLOOR

None


X.      ADJOURNMENT

        Upon motion by Mr. Sauerhoefer, seconded by Mr. Thurz, it was unanimously

        VOTED:  To adjourn at 8:08 p.m.



Respectfully submitted,

Kristine Bowsza
Recording Secretary