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September 11, 2006 Meeting Minutes
EAST WINDSOR BUILDING COMMITTEE
EAST WINDSOR, CONNECTICUT


MINUTES OF SEPTEMBER 11, 2006



I.      TIME AND PLACE OF MEETING

The meeting began at 7:30 p.m. East Windsor Board of Education conference room.


II.     ATTENDANCE

        Present:  Chairman Ken Crouch, Skip Kement, Ed Filipone, Steve Pilch, Peter Sanders and Jim Thurz.  Also present were Town Clerk Karen Gaudreau, Acting Superintendent Tim Howes and Recording Secretary Slate

                ABSENT:         Jim Miller, Cliff Nelson

III.    ADDED AGENDA

IV.     PREVIOUS MINUTES

A.      Minutes of August 14, 2006

Upon motion by Mr. Sanders, seconded by Mr. Thurz, with one abstention, it was

VOTED:  To approve the minutes of August 14, 2006.

The committee voted to go out of order to take up agenda item VII. A. Inspection of the Town Clerk’s vault.

VII.    A. Inspection of the Town Clerk’s Vault

Town Clerk, Karen Gaudreau, gave an overview regarding the inspection of the vault and possible repair.  There is no ventilation in the vault.  Upon inspection by Field Archivist, Kathy Makeover, from the Connecticut State Library, it was reported that an HVAC system should be installed to protect permanent paper records.  It was also reported that there are visible cracks on the left and right side walls, some are visible on the wall in the hallway.  Chairman Crouch suggested that Karen bring this issue before the next Board of Selectmen’s meeting on September 19, 2006.  The Board of Selectmen will then advise the Building Committee on the appropriate steps to be taken with this project.

Karen Gaudreau left the meeting at 7:50 p.m.

V.      UNFINISHED BUSINESS

        A.      Volunteer Park

Chairman Crouch reported that the Park and Recreation Department would like a few additional items for the park.  Ken felt that these items might be vandalized.  Selectman Linda Roberts suggested going to the River Heritage Committee for ideas for expending the remaining funds.  Chairman Crouch suggested additional

parking along the park side of the street.  Chairman Crouch will see what the original specifications had for additional parking.

B.      Salt Shed

Chairman Crouch reported 80% of the construction has been completed.  The shed is being put up in sections.  Peter Sanders will take care of some wiring items.  The shed should be ready for use by the next meeting.

C.      Police Dept. Renovations

Ken reported that the evidence room has been completed along with the main hallway.  The evidence room door has been installed.  Tuesday the locksmith will re-key the entire station.  The evidence room will then be secure.  The items in the conference room can now be returned to the evidence room.  Ceilings for the administrative offices are net yet complete.  Ken was able to purchase a 6-foot complete unit including a sink, faucet, etc. for $700.00.  Plumbing the sink and the purchase and installation of an 80-gallon hot water heater will cost $2,095 and that work will begin on Tuesday.

  D.   Broad Brook Elementary School – Restroom Upgrades & Asbestos Abatement

Mr. Howes reported that the project is complete, with the exception of a couple touch ups on the tile work.  There are a couple of outstanding invoices, but the project will be completed under budget.  The state reimbursement should be received within the next few weeks.


VI.       FINANCIAL

A.      Register #3 – $26,020.00

1.      Duffy Glass, $400.00

Upon motion by Mr. Filipone, seconded by Mr. Sanders, it was unanimously

        VOTED:  To pay item 1. Duffy Glass, $400.00 as presented

2.      Bestech, Inc., $6,300.00

Upon motion by Mr. Filipone, seconded by Mr. Sanders, it was unanimously

        VOTED:  To pay item 2. Bestech, $6,300.00 as presented

3.      JP Mechanical Services, LLC, $19,320.00 

Upon motion by Mr. Filipone, seconded by Mr. Sanders, it was unanimously

        VOTED:  To pay item 3. JP Mechanical Services, LLC, $19,320.00 as presented.




        B.      Register #4 - Wright Floor Covering, $7,370.00

Upon motion by Mr. Filipone, seconded by Mr. Kement, it was unanimously

        VOTED:  To pay Register #4, Wright Floor Covering, $7,370.00 as presented.

NEW BUSINESS

A.      East Windsor High School Boilers

Mr. Howes discussed the status of the East Windsor High School boilers.  He explained that Boiler #1 has been re-tubed (for the final time) and it may last long enough to get through this winter season.  This will allow time to begin the architect/engineer phase and to budget half now and half later as the engineering phase and construction phase will fall in different fiscal years.


INFORMATION

None


TOPICS FROM THE FLOOR

None


X.      ADJOURNMENT

        Upon motion by Mr. Sanders, seconded by Mr. Kement, it was unanimously

        VOTED:  To adjourn at 8:20 p.m.


Respectfully submitted,

Laurie A. Slate
Recording Secretary